Shirokawa Karate Academy – Child Protection Policy

Date: 09 May 2019


Shirokawa Karate Academy is committed to the protection of children and regards the safeguarding and promoting of the interests and wellbeing of children as of paramount concern. We are also committed to the protection of vulnerable children from exploitative relationships.

Shirokawa Karate Academy consider it the duty of all those employed or involved with the organisation, to prevent the physical, sexual or emotional abuse of all children with whom they come into contact, including reporting any abuse discovered or suspected.

Who needs protection?

Children and young people under the age of 16 and young people between the ages of 16 and 18 who are affected by disability or are vulnerable.

What is child abuse?

The general definition of child abuse adopted in Scottish Office guidance refers to circumstances where “a child or young person’s basic needs are not being met in a manner which is appropriate to his or her individual needs and stages of development and the child is, or will be, at risk through avoidable acts of commission or omission on the part of their parent(s), sibling(s) or other relative(s) or a carer. (i.e. the person(s) while not a parent who has actual custody of, charge of, or control over a child).” Additional information in Appendix 1.

What to do if you think a child or young person is at risk of abuse

Be supportive to the child or young person. Listen with care, but do not ask any unnecessary questions. Take what the child or young person is saying seriously, and advise them you will have to pass the information on;

Write down the nature of your concern and anything the child or young person may have told you using, so far as possible, the words used by the child or young person. Remember to sign and date the notes taken;

Immediately report the grounds of your concern to Alex Crosbie (Child Protection Officer) who will take steps to pass the information on to the appropriate person or organisation who will investigate the concerns. Do not delay in reporting your concerns. Where possible, advise Alex Crosbie (Child Protection Officer) on the same day the concern arises; and

If you are unhappy with the response from the named person, you should contact the local Social Work Services Office and outline your concerns and the basis for them. (See important contacts).


If a child or young person may be at risk of harm, this will always override a professional or organisational requirement to keep information confidential. Those employed or involved with the organisation have a responsibility to act to make sure that a child whose safety or welfare may be at risk is protected from harm. Children, young people and their parents will always be told this.

Action to be taken by the named person

All cases of suspected or alleged abuse must be treated seriously and the local Social Work Services Office should be contacted immediately. The concerns should be clearly stated including the basis for them. When the local office is closed the Emergency Social Work Service should be alerted. (See important contacts.) All telephone calls should be followed up in writing within 48 hours using the CPC “shared referral form”. (see appendix);

If you are unhappy with the response from Social Work Services, you can contact the local Police Office or the Reporter to the Children’s Panel and outline your concerns to them. (See important contacts).

What happens next?

It is the duty of Social Work Services to investigate matters of concern in relation to the protection of the child or young person. Where it is alleged a crime has been committed against a child, the matter is likely to be investigated jointly with the Police.

The investigating Social Worker / Police Officer may require to speak to the person with whom the concerns originated. You should co-operate fully with any future enquiries.

What if it is someone within the organisation that you are concerned about?

If you have observed a member of the organisation acting in a way that has caused you to be concerned, and feel the matter needs to be investigated you should contact (name of appropriate person in the organisation) outlining your concerns and the basis for them. The named person will take your concerns seriously and decide on an appropriate course of action. This may involve the use of the organisations disciplinary procedures and / or a referral to Social Work Services / Police.

If the concerns involve the manager / named person, this should be reported to the Director / Chief Executive of the organisation or to Social Work Services / Police.

Supporting the child or young person

The child or young person is likely to continue to be involved with the organisation following the reporting of the concerns. Links should be maintained with the Social Work Services office involved in any investigation, in order to offer the appropriate support to the child / family.

It is important that employees and those involved with the child or young person act in a supportive manner. You should

  • Continue to listen with care;
  • Reassure the child or young person he / she was right to tell, if appropriate;
  • Affirm the child or young person’s feelings as expressed by them;
  • Do not question / interrogate the child or young person;
  • Do not show disbelief;
  • Avoid being judgmental;
  • Do not introduce personal or third party experiences of abuse; and
  • Avoid displaying strong emotions.

Historical Abuse

Where a child or adult discloses historical abuse, the organisation’s child protection reporting procedure must be followed. A full discussion should take place with the named person within the organisation to agree what action is required to ensure the safety and wellbeing of the individual and others.

Training and awareness

Employees / volunteers will be made aware of the existence of the Child Protection Policy, and their responsibilities in relation to the child protection process.

For example:

Through the provisuion of training
By issuing a copy of the policy to all new staff members
Publicising it existence in strategic parts of the office

Staff can access this policy at all times at

Shirokawa Karate Academy Contacts

Name Alexandra Crosbie
Position within Organisation / Title Instructor & Child Protection Officer
Mobile No 07779 137 947
In absence of responsible person, please contact Colin Green

Important Contacts

Agency / Organisation Contact Details
Social Work Local Offices (CHCP’s) South West Glasgow CHCP
Strata House
135 Fiftypitches Road
Cardonald Business Park
Glasgow, G51 4EB
Phone 0141 276 5239

South East Glasgow CHCP
Forsyth House
151 Coplaw Street
Glasgow,G42 7DE
Phone 0141 276 6700

East Glasgow CHCP
Templeton Business Centre
62 Templeton Street
Glasgow, G40 2DA
Phone 0141 277 7450/745
Social Work Services – Out of Hours Service Social Work Stand By Service
Centenary House
100 Morrison Street
Glasgow, G5 8LN
Tel 0800 811 505
Strathclyde Police E Division
851 London Road,
0141 532 4600

G Division
923 Helen Street,
0141 532 5400
Reporter to the Children’s Panel SCRA
10 / 20 Bell Street
G1 1LG
East Team 0141 567 7909
North Team 0141 567 7928
South Team 0141 567 7947

Appendix 1

The lists below are by no means exhaustive but are designed to give employees and people involved with the organisation some guidance on how to recognise child abuse. Any information has to be seen in the context of the child or young person’s whole situation and circumstances.

Different types of abuse may overlap or co-exist.

Physical Abuse

Defined as “actual or attempted physical injury to a child, under the age of 16 where there is definite knowledge or reasonable suspicion that the injury was inflicted or knowingly not prevented”.

Signs of possible physical abuse:-

  • Unexplained injuries or burns, particularly if they are recurrent;
  • Improbable excuses given to explain injuries;
  • Refusal to discuss injuries;
  • Untreated injuries or delay in reporting them;
  • Excessive physical punishment;
  • Arms and legs kept covered even in hot weather;
  • Fear of returning home;
  • Aggression towards others;
  • Running away;
  • Administration of toxic substances.

Physical Neglect

Defined as occurring “when a child’s essential needs are not met and this is likely to cause impairment to physical health and development. Such needs include food, clothes, cleanliness, shelter and warmth. A lack of appropriate care results in persistent or severe exposure, through negligence, to circumstances which endanger the child.”

Signs of possible physical neglect:

  • Constant hunger or inappropriate/erratic eating patterns;
  • Poor personal hygiene;
  • Constant tiredness;
  • Lack of adequate clothing;
  • Failure to seekappropriate/necessary medical attention;
  • Unhygienic home conditions.

Non-Organic Failure to Thrive

Defined as “children who significantly fail to reach normal growth and developmental milestones (i.e. physical growth, weight, motor skills, organic reasons must have been medically eliminated and a diagnosis of non-organic failure to thrive has been established.”

Signs of possible non-organic failure to thrive:

  • Significant lack of growth;
  • Weight loss;
  • Hair loss;
  • Poor skin or muscle tone;
  • Circulatory disorders;
  • Lethargy;
  • Emotional Abuse.

Defined as “failure to provide for the child’s basic emotional needs such as to have a severe effect on the behaviour and development of the child”.

Signs of possible emotional abuse;

  • Low self esteem;
  • Continual self deprecation;
  • Sudden speech disorder / refusal to speak;
  • Fear of carers;
  • Severe hostility / aggression towards other children;
  • Significant decline in concentration span;
  • Self harm.

Sexual Abuse

Defined as “any child below the age of 16 may be deemed to have been sexually abused when any person(s), by design or neglect exploits the child, directly or indirectly, with any activity intended to lead to the sexual arousal or other forms of gratification of that person or any other person(s) including organised networks.”

This definition holds whether or not there has been genital contact and whether or not the child is said to have initiated, or consented to, the behaviour.

Signs of possible sexual abuse:

  • Sleep disturbances or nightmares;
  • Complaints of genital itching or pain;
  • Self harm;
  • Eating disorders;
  • Unexplained pregnancy;
  • Acting in sexually explicit manner;
  • Anxiety / depression / withdrawn;
  • Fear of undressing e.g. for physical exercise;
  • Low self esteem;
  • Inappropriate sexual awareness;
  • Running away;
  • Developmental regression;
  • Lack of trust in adults or over familiarity with adults.